Privacy Policy
Last updated: February 8, 2026
Quantifying Culture ("we," "our," or "us") operates a facilitator-led workshop application for cultural diversity. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our service.
By using Quantifying Culture, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our service.
Information We Collect
- Account Information: Email address, username, and authentication credentials managed through our authentication provider (Clerk)
- Workshop Data: Workshop names, descriptions, configurations, and settings created by facilitators
- Participant Data: Country of origin, anonymous participant tokens, group assignments, and reflection submissions
- Cultural Data: Cultural framework scores and distance calculations used for group generation
- Usage Data: Information about how you access and use Quantifying Culture, including IP address, browser type, device information, and usage patterns
- Cookies and Tracking: We use cookies and similar tracking technologies to track activity on our service and store certain information
- Log Data: Server logs, including timestamps, access times, and error information
How We Use Your Information
- To provide, maintain, and improve our workshop facilitation service
- To process workshop creation and participant joining
- To compute cultural distances and generate diverse groups
- To communicate with you about your account and service updates
- To detect, prevent, and address technical issues
- To comply with legal obligations and enforce our terms
- To analyze usage patterns and improve our platform
Third-Party Services
- Authentication: Clerk provides user authentication and account management services, including support for Google OAuth sign-in. Their privacy policy applies to authentication data. For detailed information about how we access and use Google user data, please see the "Google OAuth Data" section below.
- Database: Neon provides PostgreSQL database hosting services. Your workshop and participant data is stored securely on Neon infrastructure.
These third-party services have their own privacy policies governing the collection and use of your information. We encourage you to review their privacy policies.
Google OAuth Data
Data Accessed
When you choose to sign in with Google, our application accesses the following types of Google user data:
- Email Address: Your Google account email address for account creation and identification
- Basic Profile Information: Your name and profile picture URL from your Google account
- Google User ID: A unique identifier from Google for account linking and authentication
Data Usage
We use the Google user data we access for the following purposes:
- Account creation and authentication when you sign in with Google
- User identification and profile setup within Quantifying Culture
- Linking your Google account to your Quantifying Culture user account
- Storing minimal profile data (email address and username derived from your Google profile) in our database through our authentication provider, Clerk
Data Storage
Google authentication data is processed and stored as follows:
- Google authentication data is processed and stored by Clerk, our authentication service provider
- We store only the Clerk user ID and derived profile information (username, email address) in our Neon database
- We do not store Google passwords or Google access tokens directly
- All authentication tokens and sensitive credentials are managed securely by Clerk
Data Sharing
Google user data sharing practices:
- Google user data is shared with Clerk for authentication purposes only
- We do not share Google user data with other third parties except as necessary for service operation (e.g., database hosting through Neon)
- We do not sell, rent, or trade Google user data to any third parties
Data Revocation and Management
You have control over your Google OAuth access and can revoke it at any time:
- How to Revoke Access: You can revoke Google OAuth access through your Google Account settings at myaccount.google.com/permissions, through your Quantifying Culture account settings, or by contacting us using the information in the Contact section below
- What Happens When Access is Revoked: Revoking Google OAuth access will prevent future sign-ins using Google. Your existing account data will remain unless you delete your account. You may need to set up alternative authentication methods (such as email/password) to continue accessing your account
- Data Retention After Revocation: Google OAuth tokens are immediately invalidated when you revoke access. Profile data derived from Google (email address, username) may remain in our database until you request account deletion. You can request full account deletion and data removal through the "Your Rights" section below
Data Storage and Security
We implement appropriate technical and organizational measures to protect your personal information. However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your data, we cannot guarantee absolute security.
Your data is stored on secure servers provided by our third-party service providers (Neon for database, Clerk for authentication), who maintain industry-standard security practices.
Your Rights
Depending on your location, you may have certain rights regarding your personal information, including:
- Access: Request access to your personal information
- Correction: Request correction of inaccurate or incomplete information
- Deletion: Request deletion of your personal information
- Portability: Request transfer of your data to another service
- Objection: Object to processing of your personal information
- Withdrawal: Withdraw consent where processing is based on consent
To exercise these rights, please contact us using the information provided in the Contact section below.
Cookies
We use cookies and similar tracking technologies to track activity on our service and hold certain information. Cookies are files with a small amount of data that may include an anonymous unique identifier.
You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our service.
Data Retention
We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When you delete your account, we will delete or anonymize your personal information, except where we are required to retain it for legal purposes.
Children's Privacy
Our service is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.
Changes to This Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. You are advised to review this Privacy Policy periodically for any changes.
Contact Us
If you have any questions about this Privacy Policy, please contact us:
Quantifying Culture
Email: privacy@quantifyingculture.com